Archery GB is committed to protecting your personal information. In this notice, references to 'we' or 'us' means Archery GB. This notice explains how we collect and use the personal information about you.
Archery GB Privacy Notice
What This Privacy Notice Covers
Who We Are
Archery GB is operated and administered by the Grand National Archery Society, trading as Archery GB. The Grand National Archery Society is a private company limited by guarantee without share capital, registered with company number 01342150.
Archery GB is the national governing body for archery in Great Britain, responsible for all levels of archery within the UK, from elite to development level. We are the umbrella organisation for the English Archery Association, Archery Northern Ireland, Scottish Archery and the Welsh Archery Association.
Archery GB also operates the website startarchery.co.uk (the "Website").
Archery GB is the controller and responsible for your personal data (collectively referred to as “Archery GB”, “we”, “us” or “our” in this privacy notice).Our Data Protection Champion is Robert Potts and he is contactable at Archery GB, Lilleshall NSC & CC, Newport, Shropshire, TF10 9AT, by phone at 01952 677888, or via email at gdpr@archerygb.org.
Information We Gather
Archery GB collects certain personal information (personal data) about you and your child’s/children’s (collectively referred to as “you” or “your”). Some of this personal data may also be used by our affiliated entities, such as local archery clubs, county, regional associations and competition/tournament providers such as World Archery International Federation.
Direct Membership Sign-Up and Club Data Access
Members can now sign up directly for membership. During this process, you have the ability to select which club(s) have access to your personal data. The club(s) you choose to share your personal data with may update your title, postal address, and phone number(s). If your account has not been created yet, the club(s) may also update your email address.
The club(s) may also add or renew your Archery GB membership that you hold with it/them directl or via the membership platform if that is how you choose to work with your club(s), rather than purchase/renew memberships directly with Archery GB only.
Information You Give Us
When you become a member, volunteer, or customer of Archery GB, or when you use our Website or membership system, you may provide us with the following personal data:
We also collect, use and share aggregated data such as statistical or demographic data which is not personal data as it does not directly (or indirectly) reveal your identity. For example, we may aggregate individuals' Usage Data to calculate the percentage of users accessing a specific website feature in order to analyse general trends in how users are interacting with our Website to help improve the Website and our service offering.
How We Collect Your Information
We use different methods to collect personal data from you and about you including through:
How We Use Your Information
The law requires us to have a legal basis for collecting and using your personal data. We rely on one or more of the following legal bases:
Information Collected for Competitions and Tournaments
To enable you to enter competitions and tournaments, we will need collect and share information such as membership number, first name, surname, gender, bow style, date of birth/age category, email address, postal address, phone number, club and region details, round, and any relevant disability information. Without this information, we will not be able to enter you into our competitions and tournaments.
In addition to the above, we may use your personal data for the following purposes:
|
Purpose/Use |
Type of Personal Data |
Legal Basis |
|
To register you as a new member, volunteer or customer. |
a) Identity b) Contact c) Financial d) Transactional e) Profile f) Special Category Data g) Criminal Offence Data |
Performance of a contract with you. |
|
To process and deliver a service you have requested/purchased (for example providing membership benefits and discounts) including: a) manage payments, fees and charges; and b) collect and recover money owed to us. |
a) Identity b) Contact c) Financial d) Transactional e) Profile f) Marketing and Communications |
a) Performance of a contract with you. b) Necessary for our legitimate interests (to recover debts to us). |
|
To record videos and capture photos at our competitions and tournaments to share to our Website, social media platforms and internal and promotional documentation. |
Identity |
a) Legitimate Interest b) Consent |
|
To manage our relationship with you which will include, but is not limited to: a) notifying you about changes to our terms or privacy notice; and b) dealing with your requests, complains and queries. |
a) Identity b) Contact c) Profile d) Marketing and Communications |
a) Performance of a contract with you. b) Necessary to comply with a legal obligation. c) Necessary for our legitimate interests (to keep our records updated and manage our relationship with you). |
|
To send you relevant marketing communications and make personalised suggestions and recommendations to you about goods or services that may be of interest to you. |
a) Identity b) Contact c) Technical d) Usage e) Profile f) Marketing and Communications |
a) Necessary for our legitimate interests (to carry out direct marketing, develop our products/services and grow our business). b) Consent. |
|
To enable you to partake in a competition and tournament. |
a) Identity b) Contact c) Financial d) Transactional e) Profile f) Special Category Data g) Criminal Offence Data |
a) Performance of a contract with you. b) Necessary for our legitimate interests (to assess the capability of our members’ performance). |
|
To administer, operate and protect our business and this Website (including, but not limited to, troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data). |
a) Identity b) Contact c) Technical |
a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise). b) Necessary to comply with a legal obligation. |
|
To deliver relevant website content and online advertisements to you and measure or understand the effectiveness of the advertising we serve to you. |
a) Identity b) Contact c) Technical d) Usage e) Profile f) Marketing and Communications |
a) Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy). b) Consent. |
|
To use data analytics to improve our Website, products/services, customer relationships and experiences and to measure the effectiveness of our communications and marketing. |
a) Technical b) Usage |
a) Necessary for our legitimate interests (to define types of customers for our products and services, to keep our Website updated and relevant, to develop our business and to inform our marketing strategy). b) Consent. |
|
To carry out market research through your voluntary participation in surveys. |
a) Identity b) Contact c) Marketing and Communications |
a) Necessary for our legitimate interests (to study how customers use our products/services and to help us improve and develop our products and services). b) Consent. |
|
To raise funds for our organisation. |
a) Identity b) Contact c) Financial |
Necessary for our legitimate interests (to enable us to continue our organisation’s activities). |
We use profiling and screening techniques to ensure communications are relevant and timely, and to provide an improved experience for our members and individuals who we may have a formal relationship with such as Instructors. Profiling allows us to evaluate and therefore understand our members and individuals who we may have a formal relationship with such as Instructors using appropriate statistical analysis. We do this because it helps us to make appropriate communications to our members and those individuals who we have a formal relationship with. We do not carry out profiling in relation to children.
Information Sharing and Disclosure
We may share your personal data for the purposes set out above with the following selected third parties:
We may disclose your personal data to third parties:
We may share your personal data to the World Archery International Federation for the purpose of entering you into an international-level competition or tournament. This will mean we will transfer your personal data outside the UK. We will share your personal data on the basis of performance of a contract (to provide World Archery International Federation with the minimum required personal data to enter you into a competition or tournament, for example your name, date of birth and gender) or legitimate interest (to understand the capability and performance of our members). No other personal data is shared outside of the UK.
We require these third parties to comply strictly with our instructions and the data protection legislation and we will make sure that appropriate controls are in place. We enter into contracts with all of our processors and regularly monitor their activities to ensure they are complying with Archery GB’s policies and procedures.
Users under 18
If you are under 18 and would like to get involved with Archery GB’s clubs and events, please ensure that your parent or guardian is happy for you to participate before giving us your personal data. When we collect personal data about a child or young person aged under 18, we will make it very clear as to the reasons for collecting this data and how it will be used.
Keeping Your Records
We keep records only for as long as required to operate the service in accordance with legal requirements and tax and accounting rules.
We may retain non-identifiable data for statistical purposes for longer than 6 years.
We may keep certain personal data of members for longer in order to confirm your identity, when you were a member of Archery GB and for how long. We need to do this to comply with the Companies Act 2006, which requires us to keep a register of members or to comply with the Limitation Act 1980 in the event of a claim against Archery GB.
Information relating to CRB, DBS and PVG checks will be retained for 6 months.
Where We May Store Your Information
The personal data that we collect from you will be transferred to, and stored at, Archery GB’s registered office and online systems.
By submitting your personal data, you agree to this transfer, storing, or processing.
Archery GB will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Your Rights
You have rights regarding your personal data, including the right to:
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
If you would like to exercise any of these rights or have any concerns regarding the handling of your personal data, please contact our Data Protection Champion at gdpr@archerygb.org. This mailbox is monitored on a daily basis, and acknowledgements will be sent on the next working day following an email being received. Archery GB will try to respond to all data protection-related enquiries within the relevant statutory timeframes.
Third-Party Links
This Website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share personal data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our Website, we encourage you to read the privacy policy of every website you visit.
Changes to This Privacy Notice and Your Duty to Inform Us Of Changes
We may update this Privacy Notice from time to time. If we make any significant changes, we will notify you via email or post a prominent notice on our Website.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us, for example a new address or email address.
Last Updated: January 2025
